AGRIMATCO PRIVACY POLICY

Thank you for choosing to visit our website, in order to keep you informed we would like to provide you with all the essential details of how we collect and process your personal data.

1. Who are we?

We are Agrimatco Ltd, part of Agrimatco Group and the controller for the personal data collected and processed through this website and for the purposes specified in the sections below.

For any questions any issues that may arise in relation to your personal data processed by Agrimatco, you may contact us at the following e-mail address: dpo@agrimatco.com.

This Privacy Policy applies to data processed by Agrimatco Ltd. for the specific purposes listed below or otherwise through the website (https://agrimatco.com/).

Please consult our Privacy Policy regularly as we may update the information contained within it.

 

2. Where do we collect data about you from?

In general, the personal data we collect is provided by you via email, through our website, social media networks, or during your visits to our premises.

Occasionally, when we are in the process of recruiting, we may collect data about you. from specialized online platforms ( LinkedIn, etc.) or from the CVs you send us.

Also, when you interact with us on social media (i.e. likes, shares, comments, reviews, etc.), we will  have access to information about you, especially regarding data that you have made public on your profile.

 

3. How do we process your personal data?

We only use your personal data for the purposes listed below:

1. 1. Responding to your requests and questions

We may collect your personal data in order to process requests and questions made through the means or contact forms, e-mail or otherwise. We will register your queries and contact you with relevant answers or further request clarifications on your queries. Please note that in certain cases we may ask for additional information in order to properly identify your situation.

We will store the relevant personal data collected about you for this purpose for the duration of the communication as well as for a period of 3 years afterwards to be able to provide proof for answering your requests for the time applicable to the general statute of limitations for claims.

 

Personal data collected	Name Surname E-mail address Telephone Number Any other data transmitted by your in the course of describing / submitting the query
Legal basis for processing the personal data	Art. 6(1)(f) of Regulation 679/2018 (GDPR) – Legitimate Interest of Agrimatco to answer your request/question.   Art. 6(1)(b) of Regulation 679/2018 (GDPR) – Intention to enter into a contract with the data subject where the queries involve the interest to conclude a contract with Agrimatco.
Parties with whom we may share your personal data	Infrastructure service providers (hosting/storage of data) and/or providers who provide technical support service for our website or other systems, including customer relationship management systems. Members of the Agrimatco group (this includes our parent company and all of its subsidiaries) as reasonably necessary for the purposes set out in this policy. Regulators and public authorities, if required by legal obligations. We will disclose your personal data. only to the extent that this is strictly necessary for the attainment of the purpose pursued. We have taken all necessary steps to ensure that external service providers who have access to your data are also available. have implemented physical, electronic and managerial security measures to protect data.

 

1. 2. Recruitment and candidate selection

We will process the data you provide to us at the time of expressing your intention to join the Agrimatco team and other additional information that we will request from you later, in order to analyze your real potential and motivation so that we can assess whether the information you have provided us corresponds to the employee profile we are looking for.

If you apply to work with Agrimatco and your application is unsuccessful, we will retain the personal data collected for this purpose for a period of 3 months from the date of filling of the position you have applied for. If you have explicitly consented to this, we will retain the personal data collected as part of your job application for a period of 2 years, to notify you of any job vacancies of similar positions with Agrimatco within this period.

Please note that the CV you send us must not contain sensitive data regarding racial or ethnic origin, political affiliations, philosophical and/or religious beliefs or trade union memberships.

Personal data collected	Name Surname E-mail address Date of birth Telephone Number Education Position in current company Professional experience Any other data transmitted by your in the course of describing / submitting the CV
Legal basis for processing the personal data	Art. 6(1)(b) of Regulation 679/2018 (GDPR) – Intention to enter into an employment contract.   Art. 6(1)(a) of Regulation 679/2018 (GDPR) – Consent, where you agree for us to keep your CV for longer periods in order to recommend you other vacant posts.
Parties with whom we may share your personal data	Infrastructure service providers (hosting/storage of data) and/or providers who provide technical support service for our website or other systems, including customer relationship management systems. Recruitment agencies that may be contracted for the purposes of evaluating and/or finding candidates. Professional platforms such as LinkedIn if your CV has been sent through such means. Members of the Agrimatco group (this includes our parent company and all of its subsidiaries) as reasonably necessary for the purposes set out in this policy. Regulators and public authorities, if required by legal obligations. We will disclose your personal data. only to the extent that this is strictly necessary for the attainment of the purpose pursued. We have taken all necessary steps to ensure that external service providers who have access to your data are also available. have implemented physical, electronic and managerial security measures to protect data.

 

1. 3. Offering of personalized deferred payment terms

In certain cases where the relevant criteria apply, we can offer deferred payment terms to you as our client. To perform the necessary due diligence prior to offering you this option we require certain personal data from you subject to financial analysis.

This data will only be stored for the duration of the contract / receivable as well as during the applicability the statutory retention periods according to contract and financial legal obligations. Note that the retention period may change in cases of enforcement claims for the receivable, fraud investigations, disputes or other legal proceedings.

Personal data collected	Name Surname E-mail address Date of birth Telephone Number Professional experience Financial standing (ex. Solvability) Address Marital status Signature
Legal basis for processing the personal data	Art. 6(1)(b) of Regulation 679/2018 (GDPR) – Intention to enter into a contract into an agreement with Agrimatco.   Art. 6(1)(f) of Regulation 679/2018 (GDPR) – Legitimate interest of Agrimatco to perform the due diligence and assess the financial risk of providing the option of deferred payment terms.
Parties with whom we may share your personal data	Infrastructure service providers (hosting/storage of data) and/or providers who provide technical support service for our website or other systems, including customer relationship management systems. Bailiffs and/or lawyers in cases of legal proceedings for enforcement of claims. Members of the Agrimatco group (this includes our parent company and all of its subsidiaries) as reasonably necessary for the purposes set out in this policy. Regulators and public authorities, if required by legal obligations. We will disclose your personal data. only to the extent that this is strictly necessary for the attainment of the purpose pursued. We have taken all necessary steps to ensure that external service providers who have access to your data are also available. have implemented physical, electronic and managerial security measures to protect data.

 

1. 4. Commercial and marketing communications

We may send you updated information on events, offers or sales if you have consented to marketing communications or if you are already a customer and the information may be of interest to you. The personal data for marketing communications will be stored for the entire duration of the consent or the contractual relationship as well as for an additional period afterward in accordance with the statutory legal provisions.

Personal data collected	Name Surname E-mail address Telephone Number
Legal basis for processing the personal data	Art. 6(1)(a) of Regulation 679/2018 (GDPR) – Consent of the data subject for marketing communications.   Art. 6(1)(f) of Regulation 679/2018 (GDPR) – Legitimate interest of Agrimatco to perform commercial communications to clients for products relevant with the previous service and/or products provided.
Parties with whom we may share your personal data	Infrastructure service providers (hosting/storage of data) and/or providers who provide technical support service for our website or other systems, including customer relationship management systems. Members of the Agrimatco group (this includes our parent company and all of its subsidiaries) as reasonably necessary for the purposes set out in this policy. Regulators and public authorities, if required by legal obligations. We will disclose your personal data. only to the extent that this is strictly necessary for the attainment of the purpose pursued. We have taken all necessary steps to ensure that external service providers who have access to your data are also available. have implemented physical, electronic and managerial security measures to protect data.

 

1. 5. Participating in various events organized by Agrimatco

From time to time we might organize events, presentations, campaigns or other opportunities to interact with you either in person or digitally, in order to register and organize such events we require certain personal data to issue your confirmation for the events. Moreover, we might take pictures or record the events in order to promote future events or the company, whenever relevant and possible your consent for such processing will be asked for, Agrimatco will always offer the possibility to decline consent or object to processing such as one described above.

Personal data collected	Name Surname E-mail address Telephone Number Image and voice
Legal basis for processing the personal data	Art. 6(1)(a) of Regulation 679/2018 (GDPR) – Consent of the data subject for capturing image and/or voice during video recording or photographs as well as for distribution of the materials on social media.   Art. 6(1)(f) of Regulation 679/2018 (GDPR) – Legitimate interest of Agrimatco to perform the necessary actions for registration and organization of the events.
Parties with whom we may share your personal data	Infrastructure service providers (hosting/storage of data) and/or providers who provide technical support service for our website or other systems, including customer relationship management systems. Members of the Agrimatco group (this includes our parent company and all of its subsidiaries) as reasonably necessary for the purposes set out in this policy. Third parties contracted for provision of photography or videotaping service for the event. Social media platform to which the promotional materials are being posted on. Regulators and public authorities, if required by legal obligations. We will disclose your personal data. only to the extent that this is strictly necessary for the attainment of the purpose pursued. We have taken all necessary steps to ensure that external service providers who have access to your data are also available. have implemented physical, electronic and managerial security measures to protect data.

 

1. 6. Provisioning of Goods or Services to you

Where we conclude a contract or provide you with products or services, we will require certain personal data in order to successfully perform the delivery/transactions as well as billing. We will retain your personal data in relation to this service in accordance with the statutory retention periods applicable to fulfill our legal obligations.

Personal data collected	Name Surname E-mail address Telephone Number Payment / Financial Information Address Signature
Legal basis for processing the personal data	Art. 6(1)(b) of Regulation 679/2018 (GDPR) – Performance of the contract for all processing of personal data necessary for provisioning the contracted services.
Parties with whom we may share your personal data	Infrastructure service providers (hosting/storage of data) and/or providers who provide technical support service for our website or other systems, including customer relationship management systems. Members of the Agrimatco group (this includes our parent company and all of its subsidiaries) as reasonably necessary for the purposes set out in this policy. Payment service providers. Delivery service providers. Regulators and public authorities, if required by legal obligations. We will disclose your personal data. only to the extent that this is strictly necessary for the attainment of the purpose pursued. We have taken all necessary steps to ensure that external service providers who have access to your data are also available. have implemented physical, electronic and managerial security measures to protect data.

 

4. Is your data transferred internationally?

 

Your personal data may be transferred and processed outside the European Union (EU) or the United Kingdom (UK) to countries with different data protection laws. We take steps to ensure that such transfers comply with applicable laws and that your data remains protected. This includes limiting transfers of data to regions benefitting from Adequacy Decisions or otherwise implementing Standard Contractual Clauses (SCC’s) or verifying that recipients have implemented mandatory Binding Corporate Rules (BCR’s). We also work with international partners to ensure they provide adequate safeguards for your data.

5. What security measures are we implementing?

We are always committed to process your personal data in a confidential manner and in accordance with applicable laws and regulations.

For this purpose, we adopt measures of a technical and organizational nature required to guarantee the security and integrity of your personal data, depending on the state of the technology, the nature of the stored data, the medium of storage and the risk of data being accidentally lost, used or accessed in an unauthorized way.

We have appropriate security measures in place to prevent personal data from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal data to those who have a genuine business need to have access to it. Those processing your personal data will do so only in an authorized manner and are subject to a duty of confidentiality.

We also use firewalls and active Antivirus Software and Advance Threat Protection Subscriptions, data encryption, restrictions and controls on physical access to data stored in physical location(s). When possible and appropriate, we try to anonymize data and impose limitations on use.

We have procedures in place to deal with any suspected personal data security breach. We will notify you and any applicable regulator of a suspected personal data security breach where we are legally required to do so.

6. What are your rights?

You have certain rights in relation to the personal data Agrimatco is processing for the purposes detailed above, you may at all times exercise the following rights by sending an e-mail to: dpo@agrimatco.com. We strive to respond to any request about your rights within 30 days of you sending it, however if due to the complexity of the request we require additional time or further information we will let you know without undue delay.

• Withdrawal of consent: If the processing is carried out based on your consent, you can withdraw your consent to that processing at any time.
• Rectification of data: If you notice that we hold incorrect personal data, you can ask us at any time to rectify personal data concerning you. We make reasonable efforts to keep personal data accurate, complete and relevant, based on the latest information available to us. 

• Restriction of processing: If you are in one of the following situations, you can ask us to restrict the processing of your data:
  • contesting the accuracy of the personal data, applicable for the period during which we need to verify accuracy,
  • the processing is unlawful, and you request the restriction of processing rather than the erasure of personal data,
  • you object to the processing during the period in which we verify that our legitimate grounds take precedence over those of your rights.

• Access to your data: You may ask us for information about the personal data we hold about you, including information about what categories of data, what it is used for, where we collected it from, whether it is not collected directly from you, and to whom it was disclosed, if any. You can obtain a copy from us, free of charge, containing the personal data we hold about you. We reserve the right to charge a reasonable fee for repeated or abusive requests.  
• Right to portability: In certain cases you can request that we transfer your personal data to another controller, where technically possible, provided that the processing is necessary for the performance of a contract.

• Right to erasure: You can obtain from us the deletion of personal data, if:
  • Your personal data they are no longer necessary to us in relation to the purposes for which they were processed;
  • object to further processing of personal data (see Right to Object below);
  • personal data have been unlawfully processed;
  • you withdraw your consent based on which the processing takes place.

        Unless the processing is necessary:

• • in order to comply with a legal obligation that requires us to process that data;
  • in particular for legal requirements regarding data retention periods;
  • for the establishment, exercise or defense of a right in court.
• Right to object: You can object to the processing of your personal data at any time due to your special situation. In this case, we will no longer process the personal data, if we cannot demonstrate well-founded, legitimate reasons and an overriding interest in the processing or in establishing, exercising or defending a right. When you object to the processing, please indicate whether you want the deletion of personal data or the restriction of the processing of such data.

• Right to lodge a complaint: In the event of an alleged breach of applicable privacy legislation, you may lodge a complaint with the Data Protection Supervisory Authority:  The Commissioner for Personal Data Protection, Kypranoros 15, Nicosia 1061 , Cyprus, commissioner@dataprotection.gov.cy , www.dataprotection.gov.cy/.

7. Do we use Cookies?

On our website we only use necessary cookies in order to display the contents of the website, we do not use analytics or marketing cookies which may track you or collect additional information about your devices or other websites visited.

Please note that the website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy policies and/or procedures. When you leave our website, we encourage you to read the privacy notice of every website you visit.

8. Changes to this Privacy Policy

We may amend the information contained in this Privacy Policy when we consider this appropriate or as required due to changes in applicable legislation. Should we do so, we will update the Policy as published on our website but are not obliged to send you an email or in any other way inform you of the changes effected. You may assess such changes and object or unsubscribe from any service or functionality.

We recommend that you review this Privacy Policy at frequent intervals to be kept up to date with any amendments introduced. We will update the “Last Updated” date at the beginning of this Privacy Policy. Any changes make to this Privacy Notice are effective as of this Last Updated date and replace any prior Privacy Policy versions.
In case you need any clarifications about the processing of your Personal Data, contact our DPO via email.